TOBY YOGA Data Protection Policy and Privacy Notice

Updated: June 2018

Cookies and IP addresses Collected by this Website

We may store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We may also collect your device’s IP address as part of the basic functioning of this website. We do this to allow the website to function properly and to collect anonymous information about how this website is used, through Google Analytics.

If you wish to stop or control the use of cookies on your browser, please refer to your browser’s settings for cookies. More information on how to do that can be found on the website All About Cookies (https://www.aboutcookies.org/how-to-control-cookies/) and on the Information Commissioner’s website (https://ico.org.uk/for-the-public/online/cookies/)

Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

A certain amount of personal data is collected by TOBY YOGA at the time of booking. This is for the purposes of meeting Insurance Company criteria as well as for your health and safety at yoga. Health information is also used to tailor sessions to suit your individual needs.

All information gathered by TOBY YOGA is treated as confidential and will not be shared with a third party. Information submitted by paper form is stored securely in a locked filing cabinet. My Insurance Company request that I keep a record of my customer’s data and registrations for seven years after your last class with me.

If you wish to alter any of your data, review how it is used or wish to request its return to you, please contact Toby Oliver, tobiasoliver@me.com or 07816133151.

You may, of course, decline to submit personally identifiable information to TOBY YOGA, in which case TOBY YOGA may not be able to provide certain services to you.

How I use your Contact Information

When joining a class or workshop you will be asked to sign a disclaimer. In doing so you are agreeing to your email and phone number being used by TOBY YOGA to inform you of class changes, service updates directly relating to the service you have booked.

You may, of course, decline to submit your email and phone number to TOBY YOGA, which in some cases may mean that TOBY YOGA is not be able to provide certain services to you.

TOBY YOGA Mailing List

Direct marketing emails informing you of new services I am providing are sent through a secure permission-based email system called MailChimp (see their Privacy Policy at www.mailchimp.com). When you attend a TOBY YOGA class or workshop you will be invited by email to join my MailChimp email list. You have the ability to Opt-In at this point, and subsequently subscription preferences may be changed by you at any time.

Phone Numbers

I may, from time to time, use your phone number to contact you about urgent class changes or to inform you if a waiting list place has become available. I will only do this if you have booked the class in question, or added yourself to the waiting list. If you do not wish me to contact you in this way, please inform me in person or by emailing tobiasoliver@me.com

Emergency Contact Information

Emergency Contact information is collected solely for use in an emergency, should TOBY YOGA need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.

Notifying you of Changes to this Policy

If there is a change to TOBY YOGA privacy notices or how we use your data we shall contact you via email notice, written or hard copy notice, or through conspicuous posting of the notice on my social media channels. I reserve the right to determine the form and means of providing notifications to you, and you may have opted out of certain means of notification as described in this Privacy Notice.

Links to Other Web Sites

TOBY YOGA is not responsible for the practices employed by websites linked to or from TOBY YOGA, nor the information or content contained in them. Please remember that when you use a link to go from TOBY YOGA to another website, our Privacy Notice is no longer in effect. Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.

Changes to Our Privacy Notice

TOBY YOGA may update its Privacy Notice from time to time, and so you should review this Notice periodically. When we change the notice in a material way, we will update the ‘last modified’ date at the top of this Privacy Notice. Changes to this Privacy Notice are effective when they are posted on this page. If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this website, please contact Toby Oliver on tobiasoliver@me.com or 07816133151.

If at any time you feel that there is an issue with the way TOBY YOGA handles your data then you can contact the ICO (Information Commissioner’s Office).

Your Rights

Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data.

Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:

The right to be informed

The right of access

The right to rectification

The right to erasure

The right to restrict processing

The right to data portability

The right to object

Rights in relation to automated decision making and profiling

If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office) via their website or call their helpline on 0303 123 1113

Further contact details for the ICO can be found here.